Job Description
Title: Administrative / Executive Assistant 5
VMS ID: 76302-1
Location: Lafayette, IN – Plant Bldg A
Duration: 24 months
Pay Rate: $21/hr W2 | $24/hr C2C | Max Bill Rate $36.86/hr
Job Description:
The Administrative / Executive Assistant will provide high-level administrative support to leadership and departmental teams. This role involves planning tours, handling office functions such as filing, scanning, scheduling, and supporting ancillary functions of the office. The assistant will also serve as an information and communication manager for the office.
Key Responsibilities:
Supervise general office duties such as ordering supplies, maintaining records systems, and performing basic bookkeeping.
Review and approve invoices, reports, memos, letters, and corporate documents.
Read and analyze incoming submissions and reports to determine significance and distribution.
Prepare agendas and make arrangements for committee, board, and other meetings.
Support scheduling and meeting needs with critical thinking.
Assist with customer-facing administrative work, including tours and hospitality-related tasks.
Qualifications (Required):
High school diploma or GED.
10+ years of administrative or customer service experience (internships count).
Experience working directly with executives.
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong file management skills (OneDrive, SharePoint).
Proficient in calendar and scheduling tools.
Experience with point-of-sale systems.
Basic knowledge of AV set-ups for MS Teams.
Qualifications (Desired):
Quick learner with strong technical problem-solving ability.
Soft Skills:
Highly organized, detail-oriented, and able to manage multiple priorities.
Strong verbal and written communication skills.
Customer service mindset, understanding service as part of the brand experience.
Initiative and problem-solving skills.
Strong interpersonal skills, able to interact with both internal teams and external customers daily.
Disqualifiers:
Candidates who have worked in higher-level office management positions (considered overqualified).
Work Environment & Schedule:
On-site, Monday–Friday 7:00 AM – 3:30 PM.
Office environment.
Rare Saturday morning work (once per year).
Reports directly to department leadership.
Daily interaction with internal departments, external partners, and customers.
Why This Role?
This position offers the chance to contribute to meaningful work, collaborate with talented professionals, and build skills in executive support, office management, and customer-facing administration.
...Job Description Job Description Masters degree in School Counseling, Counseling or a related field, active School Counselor license and 1+ years School Counselor experience required. Applicants who do not meet these qualifications will not be considered. A full...
...accessible entry point into warehouse and logistics operations. Seasonal Warehouse Worker UPS Quick Apply Applying for this role online is quick and easy and you could even schedule your first day of work within 10 minutes! The steps are simple: 1) Provide...
...position. Requisition Type: Contingent upon award Position Status: Full-time position Position Title: Education and Training Support Specialist Location: Hanscom AFB, MA Security Clearance Level: TBD Duties and Responsibilities The Education and...
SCHOOL BUS DRIVER Part time Location: Janesville, WI Compensation: $23.18- $26.18 Hour Hiring Bonus: $4,000 for CDL Drivers or $2,000 for Non- CDL Drivers! We are actively hiring School Bus Drivers to join our growing team! Looking for a new and exciting career and the...
...Job Description Pride Health is currently seeking experienced candidates for an " RN Educator " position that will provide support to our client's healthcare systems in Pittsfield, MA . This is a contract assignment with a high likelihood of extension and a...